Single Point of Contact

The company Inflight Enterprises provides energy to businesses. Every new customer is assigned a single point of contact (SPOCStands for Single point of contact. A situation where a caller is preferably transferred to the same Agent.). A customer’s SPOC can be reached via the central telephone number or the SPOCs direct access number in case they have questions regarding provided services or received invoices.

The last few years the amount of emails and voice mails containing callbackThe CallBack feature enables the customer to leave his / her number to be called back by an available agent during business hours. requests significantly increased. To reduce the amount of these messages Inflight Enterprises decided to implement the Anywhere365 Unified Contact Center on its existing LyncMicrosoft Lync (formerly Microsoft Office Communicator) is an instant messaging program designed for business use and is the successor of Windows Messenger. In order to use Lync, a Microsoft Lync Server is required. and Skype for Business environment.

Currently, the front office consists of four employees with a SPOC role, their number might increase fast in the near future.

 

Organization

 

Scenario

One of Naomi Browns customers calls her via the company’s central phone number. The customer's number is recognized and the call is forwarded to Naomi first. In case Naomi is not available, the customer will be forwarded to an available front office employee. If customers have to wait too long, they have the possibility to leave a voicemail. Once the customer leaves a voicemail, the front office will be notified by email or SMS in order to take action.

As you can see the customer now has access to a hybrid SPOC that will not only answer the call when available and follow-up on voice mails when not. The SPOC in this case is also backed up by a complete group of front office employees that will answer the call directly when the caller does not want to leave a voicemail. The customer remains in control as he/she can judge the sense of urgency best. As an added bonus of this strategy the amount of voice mails will be reduced significantly.

 

 

Flow

 

Actions

Below a step-by-step guide can be found to configure a UCC for this scenario.

Prerequisites

• A default configured UCC

• InterceptorThe Interceptor is a service installed on the Skype for Business Front End(s). It monitors all the calls passing over it. When a call is going to or coming from an Agent it will come into action. By intercepting that call and redirecting it to Anywhere365, it lets you manage the direct inbound and outbound dialogues of the contact center agents. installed and configured, with at least Inbound.

 

Skills

First, the Skill “Service” should be added.

 

Agents

Second, the Agents should be configured. A total of four Agents will be added using the following settings:

• SIP:Melissa_Simmons@INFLIGHT_ENTERPRISES.com
• SIP:Jon_Henry@INFLIGHT_ENTERPRISES.com
• SIP:Naomi_Brown@INFLIGHT_ENTERPRISES.com
• SIP:Charlotte_Valencia@INFLIGHT_ENTERPRISES.com

 

Skills per Agent

Third, the added skills should be linked to the configured agents, using the following settings:

• Service
  • 100 - SIP:Melissa_Simmons@INFLIGHT_ENTERPRISES.com
  • 100 - SIP:Jon_Henry@INFLIGHT_ENTERPRISES.com
  • 100 - SIP:Naomi_Brown@INFLIGHT_ENTERPRISES.com
  • 100 - SIP:Charlotte_Valencia@INFLIGHT_ENTERPRISES.com

 

IVRQuestions

Fourth, the IVRInteractive Voice Response (IVR) is a telephone application to take orders via telephone keypad or voice through a computer. By choosing menu options the caller receives information, without the intervention of a human operator, or will be forwarded to the appropriate Agent. should be updated, using the following settings:

• Add the Skill "Service" to "Welcome Message"

• (Optional) Remove "Question 0-1, 0-2 and 0-3"

• Add Choice 1 to "Message Busy"

• Set Voicemail to True on "Message Busy"

• Add desired Question/AudioQuestion

 

Settings

Next we need to add a setting to the UCC.

• Add the setting "DisableCallForwarding" with value "True" to the Settings list.

Skype for Business client

Lastly the Agents needs to setup their Skype for Business clients.

• Forward unanswered calls to "SIP:ucc_service@INFLIGHT_ENTERPRISES.com"

  • If the Agent is available he/she will receive the Call directly, if he/she isn't available the calls will fallback to the UCC.