WebAgent for SAP C4C User Guide

Introduction

This user guide explains on how to use the WebAgent in SAP C4C.

 

Launch the application

1. In SAP C4C click on the phone icon in the top right.

   

2. Click the button to launch the Anywhere365 WebAgent.

 

Sign in

Login WebAgent

1. Open your WebAgent.

2. Log in with your Anywhere365 enabled account (Sign-in address + Password).

   

3. If a username is required it will be prompted after you have clicked “Sign in”.

   

4. After logging in, you will be ready to start using the Anywhere365 WebAgent.

 

Login UCC

1. Click open your account in the top right

   

2. Select Manage Profile

   

3. Toggle the state to sign in

Icon	Action	Description
	Sign Out	User is currently active, click to sign out.
	Sign In	User is currently inactive, click to sign in.
	Informal	User is Informal and doesn't have the option to sign in or out.

 

Incoming Calls

Incoming Calls can both be directly or via the UCC. When an incoming call pops-up, you will see who is calling and you are able to pick-up or ignore the call directly. You can also see were the call is coming from.

 

 

Call Buttons

In the Call controls the following buttons are available. The following describes what functionality they have.

Icon	Action	Description
	Accept	With the Accept button you can accept an incoming dialogue. Note: Using the Teams platform, you can use the Teams client to accept.
	Hold / Resume	Click to put the call on hold. Click again to resume the call.
	Disconnect	With the Disconnect button you can disconnect a current dialogue or reject an incoming dialogue.
	Transfer	With Transfer, you can transfer a Call to another person. The workflow can be found in the section "Transfer".
	Mute / Unmute	Click to mute your microphone. Click again to unmute.
	Add Participants	Add more participants to the current conversations.

 

Incoming call via the UCC example

Let's say someone calls the main number of your company and that this main number is connected the an UCC. Your company uses 1 Skill and 2 Agents who are using the Reception Attendant. The caller will automatically be forwarded to an Agent with that particular Skill. So in this case, you or your colleague. While the call is in the queue, the UCC will look for an available Agent. If you are Available, the call will be forwarded to you and the Reception Attendant will ring, so you can answer the call.

If your colleague is hunted for the call, but he or she is not answering, the call will stay in the queue. You can pick it up from there or wait until the UCC decides to hunt another Agent (in this case, that would be you, if you are Available of course).

Putting calls on hold

There are various reasons to put a caller on hold, when you need to have consultation with a colleague (whether or not you transfer the caller) or when another call is incoming.

To put the current caller on hold, press the Yellow “pause” button or take a call from the Queue.

When a call is on hold, the icon will change to . From there it is possible to transfer, take back or quit the call.

 

CRM Button bar

At the bottom of the Anywhere365 – WebAgent there is a button bar that provide easy access to common places inside CRM client. After an incoming conversation is accepted, these buttons will be enabled based on your current context.

 

Icon	Action	Description
	Settings	Will open the CRM settings for the Anywhere365 WebAgent.

 

CRM Settings

Setting	Description
Search after accepting conversation	Only start searching after accept. If turned off, will search when hunted.
Enable wildcard search	Switch to a wildcard search instead of a equals search.

 

Transferring Calls

Direct Transfer

A direct transfer is also know as a blind transfer. In this scenario you transfer the conversation directly to another contact. If successful the conversation will be transferred, if unsuccessful the conversation will remain at the agent.

Initiate via buttons

1. Have an active call

2. Click on the icon and search for a contact to consult

   

3. The conversation will now be offered to the contact:

   1. If contact accepts, the conversation is transferred

   2. If contact refused, the conversation remains at the agent

 

Delight transfer

A delight transfer is consulting with the transferee while the customer is part of the consult. This will make sure the right information is handed over.

Initiate via Drag and Drop

1. Have an active call

2. Search for a contact in the contact pane

3. Drag and drop the contact on the "Release to consult box"

   

4. You are now in a delight transfer

   

 

Initiate via Buttons

1. Have an active call

2. Click on the icon and search for a contact to consult

   

3. You are now in a delight transfer

   

 

During a delight transfer

During the delight transfer you have the following controls:

Icon	Action	Description
	Hold / Resume	Click to put the call on hold. This will mute your microphone and speakers. Click again to resume the call.
	Mute / Unmute	Click to mute your microphone. Click again to un-mute.
	Mute / Unmute Consult	Click to mute the microphone of the consulted party. Click again to un-mute.
	Disconnect Consult	With the Disconnect button you can disconnect the consulted party.
	Transfer	Hand over the consulted party and leave.

 

Group Calls

A group call is when multiple participants are in the same conversation.

Initiate via Drag and Drop

1. Have an active call

2. Search for a contact in the contact pane

3. Drag and drop the contact on the "Release to add participant"

   

 

Initiate via Buttons

1. Have an active call

2. Click on the icon and search for a contact to invite

   

3. You now have a group call

   

 

Outgoing Calls

Contact

An Outgoing Call can be started from any contact card:

 

Dial pad

 

Call History Tab

 

Queue

 

Queue Settings

From the Queue Settings, you have the option to configure the view. The settings can be opened by clicking on the icon.

Here you have the following actions

• Grouping Options = Change the grouping of the queue to one of the following attributes:

  • Agent = Group by Agent assigned to this conversation. If no Agent is assigned, shows "Not assigned".

  • Channel = Group by Channel, for example Email, WhatsApp, etc.

  • Receiver = Group by Receiver of the conversation.

  • Skill = Group by current assigned Skill of the conversation.

  • Status (default) = Group by state of the conversation:

    • Waiting = The conversation is waiting in the queue.
    • Connected = The conversation is connected to an agent.
    • Archived = The conversation is completed and archived.

  • UCC = Group by UCC of the conversation.

• Sorting Options = Sort the queue by on of the following attributes:

  • Agent = Sort by alphabetic order of the assigned Agent uri.

  • Duration (default) = Sort descending by duration.

  • ReceivedDataTime = Sort ascending by datetime the conversation was received.

  • Skill = Sort by alphabetic order of the assigned Skill name.

• Email View = Change the view of Email items:

  • Compact = A compact view of the results, with the following attributes:

    • Type = The type of the conversation.

    • Sender = The URI of the sender.

    • Skill= The Skill where the conversation is connect to.

    • State = Show the current state of the conversation

      • Waiting = The conversation is waiting in the queue.
      • Connected = The conversation is connected to an agent.
      • Archived = The conversation is completed and archived.

    • Duration = Show the duration of the conversation. Time between condensation created and now.

  • Extended = Compact view extended with the following attributes:

    • Subject = The subject (header) field of the conversation.

    • Reference ID = Reference ID is an unique ID created per Text conversation.

    • Received date and time = The datetime the conversation was received.

 

Chat Functions

 

Chat Window

 

Group Chat

1. Have an active chat

   

2. Click on the icon and search for a contact to invite

   

3. You now have a group chat

   

 

Contact Information

Timeline

Cases

Classification

Agenda

The agenda can be opened with the . After signing in you can see your current agenda of today.

Icon	Action	Description
	Day	See the Agenda items in a per day view.
	Month	See the Agenda items in a per month view. From here you can select the day you want to see.
	List	See the Agenda items in list view.
	Previous	Go to the previous day or month.
	Next	Go to the next day or month.
	Today	Return to today.

 

Open contacts Agenda

1. Search for a contact in the contact panel.

2. Click on the contact and select the more options button.

   

3. This will open a menu, in here you can select "See Agenda".

   

4. This will open the agenda pane with the agenda information of the contact.

 

Side bar

From top to bottom:

Icon	Action	Description
	Contacts	Providing search capabilities to find contacts and initiate chats / calls to them
	Incoming	Shows the calls that are currently in the Queue
	Call history	Overview of historical calls with ability to call back contacts, or remove them from the list.
	Search Text	When connected to the Dialogue Manager, you can search preview text based conversations.

 

Bottom bar

From left to right:

• Speaker: gives you the ability to select the speaker that should be used to play audio
• Microphone: gives you the ability to select the microphone that should be used to generate audio
• Camera: gives you the ability to select the camera that should be used for video conferencing

 

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